BOOKING TERMS & CONDITIONS

Please read the following carefully, understanding you will be held to these posted terms and conditions as well as policies and procedures by booking with Jelle Wagenaar. I am happy to answer any questions or clarify anything outlined herein, but please ask before you book. I want you to have a great experience so understanding our policies will ensure there are no surprises.

In the following terms and conditions ‘the photographer’ shall mean Jelle Wagenaar. ‘The client(s)’ shall be those person(s) and/or company listed on the booking form/invoice. 

COPYRIGHT & DISPLAY

 

All photographic materials, including but not limited to digital files, negatives, transparencies, proofs, and previews, shall be the exclusive property of the photographer. The photographer shall own the copyright in all images created and shall have the exclusive right to make reproductions. Photographer reserves the right to reproduce and/or display the images for portfolio, website, social media, self-promotion, advertising, photo contests, or any other lawful publication.

 

CLIENT USAGE & PRINT RELEASE

The client is granted usage of the photographs for personal and promotional use only. This includes, but not limited to: uploading to personal/company website (or websites of representatives), submissions for potential work or representation, uploads to social media/industry related websites (Backstage, LinkedIn, Facebook, etc.), and event promotional material and displays.

For editorial publication, client shall request that a credit for the photographer be placed adjacent to the photograph on publication (ex. © Jelle Wagenaar), but shall have no liability if the publication refuses or omits to do so.

The client is also granted a print release and may print the images for personal and promotional use. If a written document is needed, please contact the photographer directly.

Photographs may not be sold or used for commercial purposes by the client or any 3rd party without written consent from the photographer.

 

PAYMENTS

A non-refundable, 50% deposit or payment in full is required for all bookings, as well as full acceptance of the terms and conditions as published on the photographer’s website. Additional services (e.g., retouching), must be paid in full at time of ordering.

 

SCHEDULING

Client understands and agrees that all sessions are on a first-come, first serve basis with all tentative date/time holds being limited to 24 hours. Permanent holds are only applicable to clients who have made a deposit/payment for their booking.

 

RESCHEDULING & CANCELLATIONS

If the client needs to reschedule their session it must be done at least 3 days prior to the scheduled date to avoid a forfeiture of payment. As a consolation, if the client is unable to put in their request prior to the deadline, a $100 rescheduling fee may be paid to avoid losing payment completely. Cancellations result in a forfeiture of payment.

 

WEATHER

Due to the unpredictable nature of the weather, it might be necessary for the photographer to postpone an outdoor headshot session if conditions on the day (or forecasted in advance) render it impossible for a shoot to go ahead. Alternative dates will then be suggested and agreed between the photographer and client(s), and the fees already paid will be valid for the rearranged date. In some instances, inclement weather may mean that some or all photography needs to take place indoors. The photographer will still make all reasonable efforts to meet the requirements agreed with the client(s), but the photographer will not be liable for any photographs unobtainable because of the restrictions of having to shoot inside.

 

FORCE MAJEURE

The photographer will endeavor to reschedule or put the client(s) in touch with another photographer in the unlikely event he is unable to conduct the headshot session due to any cause beyond his reasonable control e.g. sudden illness, injury, victim of crime, flooding etc. In the event of cancellation by the photographer, or in the unlikely event of total photographic failure, liability shall be limited to a full refund of any fees paid.

 

These Terms & Conditions incorporate the entire understanding of the client and photographer. Any modifications of terms must be in writing and signed by both parties. Terms shall be governed by the laws of the State of New York.